Sub-Contractor Control


Subcontract Management is easy within the Jonas system! The P.O. system creates the
contract, and the A/P system updates it! One only has to do is the occasional inquiry to make
sure everything is on track!

One of the first issues a general contractor must decide is how much work to do with his own
forces, and how much to rely on subcontractors.

A subcontractor is one who enters into a contractor with a general contractor to perform a
specific part or phase of a project. A subcontractor's performance responsibility is to the
general contractor, with whom the subcontractor relationship is essentially the same as that
of the general contractor to the owner.

Technically speaking, subcontracts differ from other purchase orders. Typically, and unlike a
purchase order, a subcontract will involve the supply of field labour or material that is not a
shelf time, but is specifically designed for the project in accordance with the terms of the
prime contract. That being said, the Jonas system will allow the user to set up a subcontract
using either the Purchase Order module or subcontract system.
Key Features

  • Set up Subcontracts from Subcontract system or Purchase Order system 
  • Tracks Subcontracts by Job, Vendor and Subcontract Number 
  • Records description of work and Holdback/Retainage percentage 
  • Tracks expiry on WC, Insurance, Statutory Declaration and lien waiver analysis 
  • Allocations to multiple Job Cost Items and Cost Types 
  • Change Orders can be posted from the Purchase Order System 
  • Automatic posting of costs from Accounts Payable system 
  • Automatic release of Retainage / Holdback in detail or summary
  • Handles any backcharges to the subcontractor

Inquiries & Reports
  • Prints payment certificate, if required 
  • Prints Insurance expiration lists 
  • Inquiry by Subcontract automatically reconciles to Accounts Payable: 
  • Balance of Contract (Contract value excluding Tax, less billed to date) 
  • Amount paid (excludes Retainage / Holdback, includes tax) 
  • Balance due to Vendor (Amount billed including Holdback & tax, less payments)
  • Prints monthly Subcontract Summary report


Click Here to view Sub-Contractor Control Overview & Sample Reports.

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