Accounts Payable

This module provides recording of invoices, Distribution of the GL, and processing through
to Cheque processing.

  • Full reporting in detail or summary, cash requirements report, inquiries, GST 
  • Retains unlimited history 
  • Option to print multiple cheques or a single cheque
  • Prints laser checks, micr cheques, or dot matrix cheques 
  • Pay recorded or unrecorded invoices during quick cheque processing 
  • Includes bank reconciliation features 

1. Processing Invoices

  • Invoices and Credit Notes are entered through the Processing submenu in the AP module.
  • Allows the entry of invoices to Jobs, Sub contract invoices including Back charges, Work Orders, Equipment, and General Ledger.
  • You can post invoices and credit notes singularly or in a batch.
  • Recurring entries can be entered in the setup menu and posted through the Processing submenu.
  • Sticky Notes are available for attaching open or confidential information on a specific invoice.

2. Check Processing

Checks are processed through the processing submenu under Accounts Payable. You have
the choice of automated or manual checks.

Automatic Checks

After the Cash Requirements Lists are in place, "Automatic" will select the invoices based
on the due date you entered when initially entering your bills. The options available are :
  • 'Look at all Invoices for Payment' displays all invoices and their due dates.
  • 'Selected Purchase Categories', you may select an individual purchase category.
  • 'Regular Invoices excluding Subs' Displays all non sub invoices and their due dates.
  • 'Subcontract only' Displays all sub invoices and their due dates.
  • 'Selected Jobs or range of Jobs' Displays invoices for any selected Job.
  • 'All Invoices for a selected date' Displays all invoices for that specific date.
  • Great for paying bills that are only due on a specific date (ex. Hydro bills)
  • 'Fast Pays' Displays all invoices that were entered with a fast Pay due date.
  • Fast Pays are printed on the next cash requirements list regardless of the due dates.

Manual Checks

You can record the information from a manual check without printing a check, or you can enter the
invoice and immediately print the check.


Click Here to view Accounts Payable Module Overview & Sample Reports.

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